In this session, we will discuss the 14 principles of organizing and their meaning and explanation.
Principles of organizing
Principles of organizing are fundamental truths of the function of management. They are generalizations that are universally applicable. They have practiced organization. They are a continuous process and they are performed by all managers. The principles of organizing have to do with the grouping of organizational activities into various units and dividing authority and responsibility accordingly.
Principles of organizing are guidelines for organizing. They are essential principles.
- Principle of objectives
- Principle of specialization
- Principle of co-ordination
- Principle of authority
- Principles of responsibility
- Span of control
- Principle of balance
- Principle of continuity
- Principle of unity of direction
- Principle of unity of command
- Principle of exception
- Principle of simplicity
- Principle of efficiency
- Scalar principle
Principle of objectives
No meaning in an organization which organization hasn’t set goals and objectives. Because goals and objectives are the most important of the organization. So in the organization, there is different department and the organizational department goals must be clearly defined. That’s why organizing helps to achieve the organizational goals and objectives which affects the organizational structure. All the objectives should be unified in such a way that it could facilitate to concentrate all the efforts towards the attainment of organizational goals. Therefore unity of objectives is necessary. (Principles of organizing).
Principle of specialization
The concept of division of work is based on the principle of specialization and efficiency. In the organization the term of specialization help to divide the whole work of the organization into smaller components of the part. that’s because the person should continue the same works to that the specializes in his works. Which helps to increase the concern of the organization.
Principle of co-ordination
In the organization, the coordination of different activities is an important principle.
For the activities of various departments, there should be some agency to coordinate. In the organization, there are different department and the whole department have to set their own goals in the absence of coordination. If proper coordination is done for different activities. The untimed aim of the concern can be achieved only.
Principle of authority
According to this principle. This means by the right and power. through which can be guided and directs the organizational employees. So that the organization has achieved its desired goals. It can help the manager to take decisions. Because authority is given by an institution and therefore it is legal. It is vested in a particular position, not to the person. The authority flows downward in the line. like that higher level to lower level of management. There should be an unbroken line of authority. (Principles of organizing).
Principle of responsibility
According to this principle, the organization can’t be performed without the top level of management. So the top level of management is the authentic part of an organization. In the organization, the subordinates performed the order of the top level of management. Departmental managers and others personnel take the direction from the top level of management to perform the task. In the organization there is also authority is necessary to perform the work. There isn’t only authority provided to the people but the obligation is also provided. So the obligation to perform the duties and tasks is known as responsibility. Responsibility can’t be delegate. it can’t be avoid.
Span of control
In the organization, there are unlimited subordinates. So according to this principle how many subordinates can be supervised by a manager. Unlimited subordinates can’t be supervise by the manager. The number of subordinates should be such that the manager should be able to control their work effectively. Moreover, the work to be supervised should be of the same nature. If the span of control is disproportionate. It is bound to affect the efficiency of the workers because of slow communication with the managers.
Principle of balances
According to this principle, there should be an establishment and other performance balances in work and activities and the size of the department within the organization. Authority there should be a reasonable balance between centralization and decentralization equally. This is a very challenging job but efficient management must keep it. (Principles of organizing)
Principle of continuity
In the organization, there are different types of departments. then all departments should be amendable according to the changing situations. In the organization production and marketing systems. that’s why the organization should be not static and dynamic. There should always be a possibility of making the necessary adjustments.
Principle of unity of direction
In the organization, there is different department and the whole department have the group of the worker. Then according to this principle, there should be one objective and one plan for the group activities. If it could be a direction from the manager it will be the same for the whole department of workers. All of the whole department of workers will be receiving the same direction in their respective work and thus under this principle of unity of direction. And the whole workers will be free from dilemma about obeying diversified direction. This will also facilitate the coordination and verification of activities. (Principles of organizing)
Principle of unity of command
In the organization, there is most important the principle of unity of command to achieve the organizational goals. For example, In the organization, there is different department and the whole department of one manager or boss. If an employee is under the control of one manager or boss then there is a like-hood of confusion and conflict. The employee gets contradictory orders from different managers. So that this principle creates a sense of responsibility to one person. The unity of command should be top to bottom from making the organization, clear and sound. It also leads to consistency coordinating controlling and directing.
Principle of exception
According to this principle. It is stated that when something is going wrong in the organization then the top level of management should interfere. When the top level of management doesn’t interfere in the organization there should be nothing going wrong. For that, if the whole organization works are done as per plans then there is no need for the interfere of the top level of management. The management should leave routine things to be supervised by lower cadres. When the attention of top management is drawn it is only the exceptional situations. This principle relieves top management of many routine things and botherations. So this principle of exception allows top management to concentrate on policy and planning formulation. In an organization, the important time of management is not to waste and avoidable supervision. (Principles of organizing).
Principle of simplicity
According to this principle in the organization, there is easy to understand by each and every member of the organization because their organizational structure should be simple. In the organization, the members of the organization’s authority, responsibility, and position should be made clear. So that there is no confusion about these things. A complex organizational structure will create conflicts and doubts among persons. There may also be duplication and overlappings of efforts that may otherwise be avoided. It helps in the smooth running of the organization.
Principle of efficiency
This principle states that the organization should be able to achieve organizational objectives at a minimum cost. The standards of revenue and costs are performance and pre-determine should be according to these goals. The organization should also enable the attainment of job satisfaction to various employees.
According to this principle state that in the organization the vertical placement of supervisors starting from the top and going to the lower level. The scalar chain is a prerequisite for efficient and effective organization. (principles of organizing).