In this session, we will discuss the definition of project management and its meaning, the definition, key components, 5 stages of projects management, and roles and responsibilities.
Definition of project management?
Project management plays the role of planning, executing, monitoring, controlling, and closing projects. the role, process, term, and software.
Project management involves methodologies nature skills, tools, and techniques so that you can learn how to manage project management. Some people have naturally gifted in the area of project management. People use project management all over the world and another different world. The project could be building the house, a bridge, a shopping complex, developing software and hardware, home improvement, events, birthday parties, network installs, building a website, cooking dinner, building a shed, assembling units, or even studying to pass an exam all most anything to be done.
And that is very important to project management. Projects have a definite beginning and end on the job of the project managers is to be managed. project management can be said to be the art and science of accomplishing goods completing tasks and successfully completing projects within the scope, schedule, and budget. project management is carried out through the application of the methods, tools, facts, skills, leadership, knowledge, and everything you’ve got make it show you determination, discipline, focus, ruggedness, doggedness, and other valuable abilities to get the job done.
Project management is both science and art. It includes scope management, risk management, scheduling management, budgeting management, and the art of communication to leadership.
In the session on the definition of project management, we will also discuss the key components of management.
The key components of project management are dedicated by the following points.
- Time: The intended duration of the work.
- Cost: The budget allocated for the work.
- Scope: The project what innovation or changes will be delivered.
- Quality: The project of outcome from the standard.
If any changes of any one of the components will affect the others. like that Reducing the time allocated to complete the project will also reduce the amount of work that can be done (Scope), which may then affect the quality and the cost of the project.
In the session on project management, we will also discuss the 5 stages of project management.
The 5 stages of project management can be dedicated to the following points.
- Initiating the project
- Project monitoring and control
Initiating the project
If we are starting any project then initiating is the start of the project and the goal of this phase is to define the project at a board level.
In other words, Initiating is the starting of the project making a show that the project feels the need and then also the authorization of the project. Usually, the project is authorize by the development of the project charter. That document is call the project charter could formally sign & authorized by someone known as project spencer.
This charter authorizes the project and the project managers to apply. Company resources and lead the project team to success. The project manager should lead/guide and serve the team to successfully carry out the identified work and achieve success. The project manager and the project team should begin to identify, all entities or individuals who could affect by the outcome of the project. The team should assess how to involve or engage these individuals to need to be thought the project. (definition of project management)
Next, the project manager and the team should develop a plan for how best to deliver the project’s main objectives that task our plan in the project if you fail the plan your plan fail. so the plan is everything under the sun.
Once the project is Plan, then the project manager and the team should be developed execution. Execution is one of those phases where the project managers and the team complete the project tasks and milestones to produce the deliverable to the client’s or stakeholder’s satisfaction by following the plan created in the previous stage.
Project monitoring and control
Once the project is Execution then the project manager and the team should be developed project monitoring and control. Monitoring is one of those phases where the managers oversee the progress of project work and updates the project plans to reflect actual performance project manager will use key performance indicators to determine. if the project is on the track.
And the last one that calls the closing phase. After all project deliverables have been approved by the customer and all requirements are met the project team should transition the deliverable to the customer. The project team should also take account of what went well and what didn’t.
These are documents as lessons learn and use to improve on processes in other projects or the organization as a whole. This is also referred to as a postmortem analysis. Typically project deliverables are transition to the customer’s operations team and the project team moves on to yet another project.
In the session on the definition of project management, we will also discuss the roles and responsibilities of project management.
The roles and responsibilities of project management can be dedicated to the following points.
- Planning and Facilitating meetings
- Facilitating communication and collaboration
- Strategic influencing
- Team leadership
- Monitoring and reporting project status
- Analyzing and managing risk and issue
- Time / cost estimating
- Resources planning
- Managing tasks
- Creating project plan
- Crafting process
- Setting and managing expectation
- Planning and defining the scope
- Process-based methodologies
- Change management methodologies
- Agile methodologies
- Traditional approaches
Project Management terms
If we starting any project then we have to create formal documents that are called a project plan. The formal document there all about the project like cost, schedule, Time, and project scope. A project plan guides the execution of a project from initiation to project closing. (definition of project management)
Work breakdown structure (WBS)
Work breakdown structure is displaying one of the most important characters of the project management term. A work breakdown structure is hierarchical divides the project deliverables into manageable sections so that everyone could be easily understood by the project the nature of work better and execute project goals effectively.
A milestone is displaying a scheduling process that describes the set of the related project lifecycle. Milestone is use as a reference point to measure the progress of a project. Milestone is the best practice for the project to celebrate something expressive creating.
You should know about stakeholders. Stakeholders are one of the project management terms. The responsibility of the stakeholders is the people engage in and influenced by the project. Stakeholders are informe about the necessary information.
The grant chart is displaying one of the most important characters of the project management term. Grant charts display scheduled information graphically. Grant chart is most commonly used for planning and scheduling projects. Managing the relationship between tasks by grant chart. (definition of project management).
All the projects are bought about under some constraint is a four components group (Time, Scope, cost, and quality of the project) so that clarify Triple constraint is a model of the constraint of a project. here constraint area where changes triplecally introduce and the key is to balance this constraint throughout the project.
Agile methodology is the best schedule for the project which requires extreme flexibility and speed. It focuses less on documentation and more on customer satisfaction. Agile methodology is goods for products with a faster release cycle.
Waterfall methodology is based on traditional methods. It is mainly focuse on the following processes. In this methodology a lot of emphasis on the documentation of the project. (definition of project management).
The scrum framework has an iterative project management style. It follows the principles which follow agile principles methodology.
Critical path method
The critical path method is a step-by-step method. it is best for projects with interdependent tasks. its emphasis on measuring and prioritizing tasks.
Program evaluation and review technique
Part is commonly used along with the critical path method. It is suited for business which is planning for expansion emphasis on measuring progress to create realistic timeline and budget.
Critical chain is more advance than CPM and pert and the critical chain method goals are create according to constraints and there is more focus on cost-saving and benefits.
Extreme Project management
Extreme focus on the reduction in the total time of each repetitive cycle. it organizes their cycle into daily/weekly processes. Its focuses on the timely delivery of the final product.
Six sigma which is six sigma originated at Motorola in the early 1980s. it is data-driven project management. it focuses on waste reduction process improvement. and improvement and profit increment.
Joint Application Development
In joint application development involvement of client from very early stage team and client. Both collaborations are held thought the project lifecycle.